Privacy Policy
Version 2 · In effect from 07 Oct 2026
Privacy Policy
Last updated: September 1, 2026
This Privacy Policy explains how HRSS collects, uses, stores and protects personal information when you use the HRSS platform and related recruitment and workforce services.
By creating an account or using HRSS, you acknowledge that your information may be processed as described in this Privacy Policy.
1. Information We Collect
HRSS may collect information that you provide when you create an account, complete your profile, apply for an opportunity or use our recruitment services.
This may include your name, contact details, date of birth, nationality, address, education, skills, work experience, professional qualifications, employment history and other profile information.
We may also collect documents that you choose or are required to upload, such as identification documents, certificates, CVs, employment records, references and other recruitment-related documents.
We may collect information about your job applications, interviews, offers, placement, mobilization, employment and other recruitment activities carried out through HRSS.
We may also collect technical and usage information needed to operate and secure the platform, such as login records, device information, IP address and activity logs.
2. How We Use Your Information
HRSS uses your information to provide and manage recruitment and workforce services.
This may include:
Screening and evaluating your profile for suitable opportunities.
Processing and managing job applications.
Sharing relevant professional information with employers or authorised recruitment partners when you apply for or participate in a recruitment process.
Arranging interviews and managing recruitment communications.
Managing offers, placement, mobilization and employment-related processes.
Supporting welfare and post-placement activities where applicable.
Verifying information and documents.
Maintaining recruitment records and meeting legal, regulatory and contractual requirements.
Protecting the security and integrity of the HRSS platform.
We will only use your information for purposes that are permitted by applicable law and, where required, with your consent.
3. How We Share Your Information
HRSS may share relevant information with employers, authorised recruitment partners, service providers and other parties involved in the recruitment process where necessary to provide our services or where permitted or required by law.
Employers and recruitment partners will only receive the information that is appropriate for the relevant recruitment stage and permitted by HRSS's disclosure controls.
Your personal contact details will not be released to an employer or recruitment partner until the relevant HRSS approval and consent requirements have been completed.
We may also disclose information where required by law, government authorities, courts, regulators or other authorised bodies.
HRSS does not permit users to bypass its information-sharing and contact-release controls.
4. Optional Messages and Marketing
HRSS may offer optional job alerts, promotional emails, SMS messages and WhatsApp communications.
These communications will be sent only where you have opted in or where otherwise permitted by applicable law.
You can change your communication preferences or withdraw your marketing consent at any time through your account or by following the unsubscribe or opt-out instructions provided in the communication.
Withdrawing marketing consent will not affect your ability to receive essential service, security or recruitment-related communications where those communications are necessary.
5. Your Rights and Choices
Depending on applicable law, you may have rights regarding the personal information HRSS holds about you.
You may be able to:
Access or download your personal information.
Request correction of inaccurate or incomplete information.
Request deletion of personal information where legally permitted.
Withdraw consent where processing is based on consent.
Manage your optional communication preferences.
You can manage available data requests through your HRSS account. You may also contact HRSS if you need assistance with a privacy request.
Some information may need to be retained where required by law, necessary to establish or defend legal claims, or required for legitimate recruitment, employment or contractual obligations.
6. Data Retention
HRSS retains personal information for as long as reasonably necessary for the purposes described in this Privacy Policy.
Recruitment, employment, contractual, legal, regulatory and other records may need to be retained for specific periods depending on the circumstances and applicable law.
When information is no longer required, HRSS may securely delete it, anonymise it or otherwise dispose of it in accordance with its retention practices and applicable legal requirements.
7. Security
HRSS takes reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Access to sensitive information may be restricted according to user roles and recruitment stages.
HRSS may maintain access logs and other security records to help monitor and protect the platform.
However, no online system can be guaranteed to be completely secure. You should also protect your account credentials and notify HRSS if you believe your account or information has been accessed without permission.
8. Documents and Sensitive Information
Recruitment may require candidates to provide documents containing personal or sensitive information.
HRSS will process such information only where necessary for recruitment, employment, legal, regulatory or related purposes and in accordance with applicable law.
You should provide only information and documents that are relevant and required for the recruitment process.
You are responsible for ensuring that documents you upload are accurate and belong to you or that you are legally authorised to provide them.
9. Third-Party Services
HRSS may use trusted service providers to support areas such as hosting, communications, identity verification, document processing, security, analytics and other platform functions.
Where third-party services are used, information may be shared with those providers only to the extent reasonably necessary for them to provide their services or where otherwise permitted or required by law.
HRSS may also be required to share information with employers, recruitment partners, government authorities or other organisations involved in a particular recruitment or employment process.
10. International Data Transfers
Because HRSS supports overseas recruitment, your information may need to be processed or shared across different countries as part of a recruitment or employment process.
Where personal information is transferred internationally, HRSS will take reasonable steps to handle the information in accordance with applicable data protection requirements.
The countries and organisations involved may depend on the employer, recruitment opportunity and destination country.
11. Cookies and Technical Information
HRSS may use cookies and similar technologies to operate the platform, maintain account sessions, improve security, understand platform usage and improve our services.
You may be able to control certain cookie settings through your browser or device.
Some cookies may be necessary for the platform to function correctly and may not be available for disabling through standard browser settings.
12. Children's Privacy
HRSS is intended for people who are legally able to participate in employment and recruitment activities.
HRSS does not knowingly collect personal information from children for recruitment purposes.
If you believe that a child has provided personal information to HRSS without appropriate authorisation, please contact us so that we can review and take appropriate action.
13. Changes to This Privacy Policy
HRSS may update this Privacy Policy when necessary to reflect changes to our services, technology, legal requirements or data-processing practices.
When material changes are made, HRSS may provide appropriate notice or require you to review the updated policy where required.
The latest version will be available through the HRSS platform.
14. Contact Us
If you have a question about this Privacy Policy, want to make a privacy request or have a concern about how your information is being handled, you can contact HRSS.
Email: info@hrss.pk
Website: hrss.pk
15. Legal Review
This Privacy Policy should be reviewed and approved by qualified legal and privacy professionals before being treated as the final legal policy of HRSS.
HRSS may update this policy to reflect the specific countries in which it operates, applicable data protection laws, its actual data-processing activities and the requirements of its recruitment and workforce services.